DEDICATED PACKAGES OFFERING FULL A/V SETUP AND SUPPORT

Since most meetings use some form of visual presentation, we have developed a comprehensive technology package that’s bespoke to each room’s configuration with the optimal size and perfect positioning of all audio-visual equipment, and all for a significant cost reduction from ordering everything separately.

For instance, we offer unobtrusive wall speakers with maximum fidelity at strategic locations in our mid and large rooms where podiums and microphones are often used. As well, our rooms have been extensively cabled to hide visible wires and to allow your presenters to simply walk into a room then plug in their laptops and they are ready to present.

Also included with the Plug N´ Present Package is our innovative Peace of Mind Package technical support service which assures you that A/V or IT technicians are standing by and back-up equipment is onsite. All of our A/V inventory is stored onsite and can be ready within minutes.

Let our team of experienced IT professionals determine the ideal technology requirements for each space so that your meeting or event runs as smoothly as possible.

PACKAGE BENEFITS

The full benefits of ordering this package include:

  • Clean room appearance so the focus is on the presenter and their message
  • Greater seating capacity in rooms with ceiling-based projectors or suspended monitors
  • Technicians onsite to help run through your presentations
  • Onsite technician support throughout your meeting (dedicated in-room technicians available)
  • Onsite backup equipment
  • Enhanced sound fidelity in every corner of every room
  • Podium and microphone included where room appropriate
  • Permanently installed monitors, projectors and sound systems for maximum reliability
  • Extensive A/V inventory onsite to serve your last minute special requirements
  • Significant cost savings compared to ordering equipment and services separately
Room Monitor / Projector Podium / Mic. Sound Support Daily Rate Daily Savings

S1 – Vantage Hall (1,750 sq. ft.)

HD Projector Podium 8x Sound System $825 $125

S3/S4 – Inverness Room (1,050 sq. ft.)

HD Projector Podium 4x Sound System $600 $200

S2/S3/S4 – Main Dining Room (2,210 sq. ft.)

HD Projector Podium 6x Sound System $825 $125

S5 – Executive Boardroom (450 sq. ft.)

65inch Screen $275 $50

S6 – President’s Study (375 sq. ft.)

65inch Screen $275 $50

S7 Caledonia Room (475 sq. ft.)

HD Projector Podium 4x Sound System $675 $150

M1 – Management Suite (475 sq. ft.)

80inch Screen $275 $50

L1 – Meeting Room (800 sq. ft.)

HD Projector 2x Sound System $375 $75

L2 – Meeting Room (1,440 sq. ft.)

HD Projector Podium 4x Sound System $675 $150

L3 – Meeting Room (640 sq. ft.)

HD Projector 2x Sound System $375 $75

L4 – Meeting Room (990 sq. ft.)

HD Projector 2x Sound System $375 $75

C1 – Conservatory One (1,715 sq. ft.)

Podium 4x Sound System $825 $200

C2 – Conservatory Two (625 sq. ft.)

HD Cieling Projector 2x Sound System $325 $95

GH – Garden Hall (2,280 sq. ft.)

Podium 8x Sound System $995 $480

G1 – Garden One (1,510 sq. ft.)

Podium 4x Sound System $675 $325

GL – Garden Lounge (1,370 sq. ft.)

2 - 55inch Screen Podium 4x Central Sound System $675 $275

G2 – Garden Two (1,440 sq. ft.)

Projector Podium 4x Central Sound System $600 $195

G3 – Meeting Room (980 sq. ft.)

Projector 4x Central Sound System $375 $75

G4 – Meeting Room (760 sq. ft.)

Projector 2x Sound System $375 $75

F1 – Financial One (1,350 sq. ft.)

HD Projector Podium 4x Sound System $675 $150

F2 – Financial Two (750 sq. ft.)

Projector 2x Sound System $325 $95

F3 – F5

55inch Screen $275 $50

E1 – Executive One (890 sq. ft.)

HD Projector 2x Sound System $375 $75

E2 – E3

55inch Screen $275 $50

Peace Of Mind Package

The complicated A/V equipment requirements of modern meetings and events can add a great deal of stress and worry
for your organizers and presenters regardless of how familiar they are with what’s being used.

To give you the peace of mind that your meeting will not be unduly disrupted by hardware or software failures, Vantage Venues is pleased to offer our Peace Of Mind Package. Whether you are using your own equipment or equipment rented from us, the following services will guarantee that your meeting runs smoothly.

  • Pre-meeting testing of all A/V and IT equipment
  • Instructions and tips on optimal use of equipment
  • Technical support during the entire period of your meeting from our team
  • Technicians located onsite and ready to enter your room when requested
  • Backup replacement equipment in case of hardware failure
  • In the event of failure of client’s own equipment, the Peace of Mind Package ensures that we provide you with a replacement item at our standard rental rates
  • Complimentary FAX service

Vantage is happy to provide top-of-the-line audio and/or video technicians required for more comprehensive AV/IT presentations. These technicians:

  • are present for the entire duration of your event including breaks, with replacement technicians at no additional cost
  • optimize volume levels for each presenter
  • switch seamlessly between multiple PowerPoint files to minimize distraction to the audience (basic switcher complimentary; seamless available on request at standard rates)
  • play custom complimentary background music during breaks at appropriate sound levels
  • assist with any other requirements you might have

Tech Rate – $75 / hour (minimum 5 hours)

Peace Of Mind Packages

S5, S6, M1, L5, L6, F3, F4, F5, E2, E3 $100.00/day
L1, L3, L4, S2, S3/4, C2, G3, G4, F2, E1 $150.00/day
S7, L2, G1, G2, F1 $175.00/day
S1, C1, Main Dining Room & Garden Hall $200.00/day