The video conferencing landscape has changed dramatically in the last decade, with many free services (Skype, Hangouts, Facetime and so on) offering video conferencing solutions. Nevertheless, traditional video conferencing still offers something that these free services cannot compete with – the peace of mind of having a highly skilled IT tech look after all technical matters and resolving any potential challenges with prompt efficiency. Should anything happen with a free service, the time to connect with a support team across the continent could introduce unwanted delays to your event.

In addition to the technical support aspect, traditional video conferencing solutions offer greatly improved visual (HD) and audio quality. At Vantage, we can produce your video conference from any of our 26 meeting rooms, all connected to multiple gigabit ISP connections for ultimate failover and utilizing our mobile Polycom 1080p HD quality video codecs. These in-house built mobile platforms easily interconnect with our state-of-the-art digital sound systems as well as HD visuals (projectors, LED displays) built into all meeting rooms for a seamless experience.

We would be proud to manage your video conferencing requirements, either as a separate event, or in conjunction with a meeting, presentation or webcast which can easily be integrated with a video conferencing component. Scenarios where presenters in remote areas need to present to a large web audience can easily be connected via video conference which in turn can be re-transmitted as a web broadcast either from Vantage or at any venue throughout in the GTA or Canada.

Contact us for further details.

Our video conferencing services include:


  • Highly specialized IT tech onsite for the length of the event
  • Sound system, executive podium, gooseneck microphone, 16ch digital audio mixer
  • Wireless lav mic for presenter
  • Wireless handheld microphone for Q&A
  • Sony Pro HD Camcorder or a fluid head tripod for large events with moving presenters (videographer highly recommended)
  • Polycom HDX video conferencing equipment, HDX Mic Array / HDX EagleEye camera
  • 55″ LED to display remote video feed


Small Room Package

Large Room Package

– Ideal for Breakout rooms, Boardrooms, Small Meetings, etc. – Ideal for Large Meetings, Training Sessions, Product Launches, etc.
AV/IT Tech (does not include videographer)
Sound System ($350)
Digital Audio Mixer ($150)
Podium & Wired Microphone ($175)
Wireless Lav Microphone for Presenter
Wireless Handheld Microphone for Q&A ($150)
Sony Pro HD Camcorder / Tripod ($300)
Polycom HDX 9002 / HDX Mic Array / HDX EagleEye Cam ($595) ($595)
Seamless Visuals Switcher ($395)
55″ LED Display ($225) ($225)
Presentation Laptops (main / backup)
PerfectCue Remotes
Digital Recording / Cloud Sharing
“Peace of Mind” Package ($125)

All-inclusive Price

Small Room Package

Large Room Package

Length of Video Conference (hrs) 5Hrs   /    10Hrs
$945 $2615

The video conference package does not include the rental of meeting rooms and associated food and beverage service. Taxes are not included. Additional equipment is available at standard rental rates.

Above rates are for point to point IP videoconferencing. An additional charge for ISDN and multipoint bridging may be required if other sites are using ISDN lines.

ISDN and multipoint bridging provided by third party vendor.